Thank you for agreeing to present your work in public health at NPHA’s first virtual conference. Below is some information to help you prepare for your presentation.

Conferencing Platform
We will be using Zoom as our video conference platform. If you do not already have Zoom installed on your desktop or laptop, please do so now and familiarize yourself with its features. Make sure you have a good camera and mic on your desktop or laptop computer. It is not recommended that you use a tablet or phone for presenting.

Mobile App
The Zoom sessions will run through the Whova mobile app. You can access the Whova app via a web browser or by downloading the app to your mobile device. You will use Whova to:

  • Make edits to your abstract
  • Edit your bio
  • Upload handouts to accompany your presentation
  • Interact with attendees during the conference

You will receive an email from Whova with instructions for accessing the app. You must use the same email that you used when you registered for the conference when logging in. Use access code NPHA2020 when logging in for the first time.

General Tips for Presenting
Your web camera should be eye level or slightly higher. Laptops can be elevated with thick books or boxes to accomplish this. We are seeking ahead, and shoulders shot where you fill most of the screen without too much empty space over your head.

  • Lighting should be soft and falling on your face, and backlight should be avoided.
  • A quiet room free of distractions is essential.
  • Furnishings and drapes help avoid echo.
  • Headsets can be helpful, but please avoid bulky headphones. We want to see you well.
  • Please use slides that are 16:9 (Widescreen) to avoid lots of detail and small fonts.
  • Please wear clothing without fine details or logos and words. Please plan to wear the same outfit for the recording AND the live Q&A.
  • Declutter everything that can be seen on camera behind you.
  • Do not use virtual background options.

Test Sessions
Our technology partner, Intentional AV, will be offering two options to test your setup prior to your presentation. It is strongly encouraged that you to participate in one of the test sessions. The sessions will allow you to test your set-up, including video, sound, and internet speed, so there are no surprises on the day of your presentation. You do not need to be on the session the entire time, you can log-in any time during the two hour time period, and the technician will walk through the set-up and test everything with you. 

Option 1: September 17th from 3:00 pm – 5:00 pm (PST) 
Option 2: September 18th from 8:00 am – 10:00 am (PST)

Oral Presentations
You have been sent an email with your scheduled time. You will be sent a link to access the Zoom meeting for your scheduled time. You should allow 25 minutes for your presentation and 5 minutes for Q&A. A moderator will be present in the meeting room to introduce you and monitor the chat box as well as to assist with any technical issues.

Poster Presentations
Poster presentations will be pre-recorded 3-5 minute presentations. You should include an overview of your work, along with 3-5 slides. If you wish, you can also create a PDF of your poster and upload it to the Whova mobile app as an accompaniment to your recorded presentation.  The recorded sessions will be available throughout the conference so that attendees can view them at any time. Recordings are due by September 15th. Use the link below to upload your presentation. 

You will need to be online Wednesday, September 22nd from 11:30 am -12:30 pm, to interact with attendees and answer any questions they may have regarding your work. Poster presentations will be set-up using Zoom and the Whova mobile app. You will receive a link to the Zoom meeting. A moderator will be available to assist you in case of technical issues.

Recording your Presentation:
You can record yourself and your slides in many ways. A common and easy method is through Zoom. If you record on Zoom, share an HD slide first and then start the recording, and it will force it into HD good quality. Other methods are Quicktime, Prezi, and Screencast-o-Matic, ScreenFlow, and other screen capture methods.

https://screencast-o-matic.com/
zoom.us
https://prezi.com/

When your recording is complete, please upload here: https://spaces.hightail.com/uplink/JKP. Please upload your recording by September 15th.

Co-Presenters and Additional Authors
Only primary presenters are currently listed in the sessions. If you have co-presenters, please email mdobrien@med.unr.edu to add the co-presenters to your session. All co-presenters must be registered for the conference. If you want to list additional authors on your abstract that are not presenting at the conference, you may credit them in the abstract associated with your session. 



CONTACT US
Nevada Public Health Association
P.O. Box 8543, Reno, NV 89507
 ‪(775) 996-3908
 info@nphaonline.org
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